Director of Finance & Administration

Job Status: Full-Time

Job Classification: Exempt Salary

Reports To: CEO

The Director of Finance & Administration is a strategic thought partner to the CEO and member of the senior leadership team. This role is responsible for the financial health and operational integrity of the organization, overseeing finance, human resources, information technology, facilities management, insurance, and security. The Director ensures that systems, policies, and practices support the organization’s mission, growth, and compliance requirements

Key Responsibilities: 

Financial Management

• Maintain, establish, and implement comprehensive policies, procedures, and efficiencies for all financial management functions, ensuring compliance with generally accepted accounting principles (GAAP) and maintaining robust internal controls.
• Lead the planning, development, and monitoring of the organization’s annual operating budget and capital projects as needed, in collaboration with the CEO and Leadership Team; ensure expenditures align with approved budgets.
• Manage and execute day-to-day accounting including payables and receivables, data entry, reconciliation, reporting.
• Provide timely, accurate, and actionable financial reports, with analytical insight, to staff and board leadership, offering recommendations to sustain and enhance the organization’s fiscal health.
• Collaborate with staff leadership to maintain, analyze, project, and interpret financials.
  • Prepare and analyze financial reports monthly or as needed.
  • Ensure effective internal controls are in place across operations.
  • Deliver insightful financial data to support decision-making.
• Identify and evaluate opportunities to optimize financial operations, enhance cash flow, and achieve cost savings.
• Report on the valuation and performance of organizational assets and investments.
• Provide leadership, support, and backup for annual audit, and liaise with external auditors.

Human Resources

• Oversee HR strategies aligned with the organization’s overall goals and objectives, ensuring a strong, positive, and fun workplace culture.
• Liaise with PEO and HR Consultant to ensure compliance with employment laws and best practices, administer employee benefits, compensation structures, and payroll processing.
• Lead recruitment efforts for key positions, ensuring the organization attracts and retains top talent; design and implement employee retention strategies.
• Establish and manage a comprehensive performance management system, providing support to managers and staff for goal setting, feedback, and career development.
• Serve as the primary contact for employee concerns, fostering open communication, resolving conflicts, and promoting a supportive work environment.

Information Technology

• Manage and implement IT strategies aligned with organizational goals.
• Oversee data security, system backups, and hardware/software procurement.
• Manage relationship with external IT vendor.
• Ensure effective use of technology across departments.

Facilities Management 

• Oversee maintenance, safety, and functionality of all physical locations.
• Manage office leases, vendor contracts, and facility improvement projects.
• Ensure compliance with health, safety, and accessibility standards.

Insurance & Risk Management 

• Evaluate and manage insurance coverage for liability, property, D&O, workers’ comp, etc.
• Serve as primary contact for insurance brokers and claims.
• Maintain risk management policies and practices.

Security Oversight:

• Coordinate physical and cybersecurity strategies.
• Ensure systems and protocols are in place to protect people, assets, and information.
• Liaise with security vendors and monitor incident reporting.

Qualifications: 

• 7 – 10 years of progressive leadership in finance/operations — ideally in a nonprofit or social impact setting.
• Bachelor’s Degree in Finance, Accounting, Business, or a related field.
• Experience of final responsibility for the quality and content of all financial data, reporting and audit coordination for an organization, with additional oversight for human resources and administrative functions.
• An understanding of and passion for Bluffton Self Help’s mission and vision.
• Ability to translate financial concepts to – and to effectively collaborate with — programmatic and fundraising colleagues who do not necessarily have finance backgrounds.
• Effective and engaging leadership with staff, volunteers and donors.
• Must possess strong project management skills, interpersonal skills, and be adept at positive relationship building with intern and external partners.
• High level of work ethic, urgency and transparency.
• Hands-on proficiency in QuickBooks. Mastery of Microsoft Office Suite including Word, Excel, Outlook, PowerPoint.
• Strong communicator and collaborator with sharp emotional intelligence skills.

Work Environment & Culture

• This job operates in an office setting, within a non-profit offering a variety of programs and services to our community. Here, you’ll find:
• A mission-driven team that genuinely likes working together.
• Flexibility, autonomy, and trust in your leadership.
• The occasional office snacks, team outing, or shared meme.
• The chance to make a meaningful impact while using all your skills.

Position Type and Expected Hours of Work 

This is a full-time position. Typical days and hours of work are Monday through Friday, 8:30 a.m. to 4:30 p.m., with occasional evenings and or weekends depending on event schedules. Bluffton Self Help programs operate Monday through Thursday from 9 a.m. – 8 p.m. and Fridays from 9 a.m. – 4 p.m.

Travel

Travel among Bluffton Self Help locations, to/from vendor locations. 

Apply be emailing your resume and cover letter to Courtney Hampson at courtney@blufftonselfhelp.org. 

Bluffton Self Help is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.